AI work platform

Your software solves the steps. Nobody runs the motion.

Real work crosses a dozen people and half a dozen systems — designers, vendors, procurement, finance, your CRM, your ERP. Each tool owns one step; the coordination between them falls on your people. SwarmStudio is the system that runs the whole motion — end to end, across every party and every tool you already use.

Coordinates across Salesforce, SAP, Zoho, your OMS/VMS and more — no rip-and-replace.

The problem

The work that breaks is the work between the tools.

A single order-to-handover or lead-to-installation journey touches many teams and many systems. Each system is good at its slice. But the handoffs — where context gets lost, leakages happen, and things slip — belong to no tool. They land on whoever's coordinating, usually in spreadsheets and follow-up calls.

Today A tool per party

Every team works in its own system. Coordination is human glue.

  • Context re-keyed at every handoff between teams
  • Leakages and gaps appear in the seams nobody owns
  • Status lives in chase emails and standups, not the system
  • AI is a sidebar that assists one person, not the whole motion

SwarmStudio One system runs the motion

A coordination layer that carries context across every party and tool.

  • One continuous motion from intake to handover
  • State and context flow across teams automatically
  • The system watches the seams and surfaces gaps before they leak
  • AI swarms do the work; your people supervise and decide
How it works

Ready-made packs that run a motion — not a framework you assemble.

A pack ships the domain already built: the data model, the workflow across parties, and the right engine for each step. Use it as-is, extend it, or expose it as an API and put your own UI on top.

01 · use

Run it as-is

The pack coordinates your motion on day one, against your data. Most teams never touch the internals.

02 · extend

Shape it to you

Adjust the workflow, the rules, and the data model to how your business actually runs.

03 · build

Make it yours

Pack-as-API. Build a custom UI or assemble one from our components — the motion runs underneath.

Under the hood, each step routes to the right engine — rules for determinism, classical ML and statistics for cheap and reliable, generative AI only where reasoning is needed. That's why the motions hold up in production, not just in a demo.

Case studies

Four motions SwarmStudio runs end to end.

From real engagements. Company names withheld.

INTERIOR DESIGN · AT SCALE

Order booking → design → procurement → handover

The coordination brain for a large interior-design business
A home interior journey runs across the project manager, designer, customer, vendors, procurement, and finance — over weeks. SwarmStudio sits at the center as the coordinating brain: it drives each stage forward, holds the full context of the project, and actively watches the seams between parties where timelines slip and margin leaks. When a vendor quote, a design sign-off, or a payment milestone stalls, the system flags it and moves the motion rather than waiting for a human to notice.
Project managerDesignerCustomer VendorsProcurementFinOps
Outcome
  • Closes leakage and gaps in the handoffs between parties
  • One live view of every project's true status — not chased over email
  • Margin protected by catching stalls and cost drift as they happen
  • Faster booking-to-handover with fewer dropped balls per project
Integrates with Salesforce · OMS · VMS
CHIP & REFERENCE-DESIGN MANUFACTURER

RFP lead → proposal → delivery → books

Pre-sales to delivery, with finance closed in
From an incoming RFP, SwarmStudio drafts the proposal and improves it collaboratively, indexing meetings and email threads so each revision is more contextual than the last. Once the proposal converts, it spins up and manages tasks across teams to deliver — then feeds the resulting costs into the accounting books, closing the loop from lead to ledger.
SalesSolution teams DeliveryFinance
Outcome
  • Sharper, context-rich proposals from indexed meetings and email
  • Delivery tasks created and tracked from the won proposal
  • Costs flow into the books without manual re-entry
Integrates with Zoho
CNC MACHINE MANUFACTURER

Pre-sales → onboarding → delivery → install

One coordinated motion across the customer lifecycle
SwarmStudio coordinates the full arc from pre-sales through post-sales — capturing the opportunity, onboarding the customer, and orchestrating delivery and on-site installation as a single motion, so nothing is dropped between the sales win and a working machine on the floor.
SalesOnboarding DeliveryField install
Outcome
  • Seamless handoff from sales win to installation
  • Every customer commitment tracked to completion
  • Pre- and post-sales sharing one context, not two systems
Integrates with Salesforce
ROBOTICS MANUFACTURER · MID-SIZE

Order → deliver → install → satisfaction

Through to post-install follow-up, including voice
SwarmStudio coordinates from order through delivery and installation, then drives post-installation customer satisfaction — including AI voice calls to check in, confirm the install landed well, and route any issue straight back into the motion for follow-up.
Order deskDelivery InstallCustomer success
Outcome
  • Order-to-install run as one tracked motion
  • Proactive post-install check-ins, including AI voice
  • Satisfaction issues caught and routed, not lost
Integrates with voice · CRM
Your company's brain

The longer it runs, the better it gets.

A point tool is as good on day 365 as on day 1. SwarmStudio isn't. Because it runs whole motions across every function, it becomes your company's brain — accumulating the context your organization has built up and putting it to work on the next motion.

+

Remembers what your company knows

Every motion adds to one shared memory — your vendors, your customers, your past projects, the resolutions that worked. The next motion starts from everything the last one learned, instead of from scratch.

Coordinates better across functions

Because sales, delivery, support, and finance all run on the same brain, context flows between them automatically. A signal in support informs the next sale; a delivery slip is visible to finance the moment it happens.

🔒 This brain is yours alone. The memory and context SwarmStudio builds stays inside your boundary — it's your company's knowledge, working for your company. Nothing is pooled or shared.
Packs

Start with one motion. Add the next when you're ready.

Each pack is a complete motion that runs on one shared brain — so the more you run, the more your company knows across functions. Order-to-handover is live now: the same coordination motion behind the interior-design, CNC, and robotics cases above, ready to run on yours.

Order-to-handover coordination Pre-sales → proposal → books Post-install & customer success FinOps close-the-loop

Bring one motion your tools only half-finish.

We'll show you what end-to-end coordination looks like, running on your own data.

Book a working session